Overview
Fisetra is an asset management platform. It keeps a single, reliable record of everything your company owns — where each item is, who is responsible for it, what it is worth today, and every change it has been through.
Most work in Fisetra follows one pattern: you record a change as a document, someone approves it, and only then does the asset register update. That keeps the register trustworthy, because nothing changes without a trail.
What you can do
| Area | What it covers |
|---|---|
| Asset | The register of every asset, with its purchase data, location, responsible person, attachments, accessories and full history |
| Transaction | The documents that change assets: additions, changes, movements, disposals, reverse disposals, stock opname and capitalization |
| Approval | Who must approve each type of document, and the screens for approving |
| Monitoring and Maintenance | Scheduled and one-off maintenance, plus Self-Monitoring condition checks |
| Depreciation | Templates, settings and periodic calculation of book value |
| Report | Transaction, maintenance and asset history reports, with export |
| Master Data | The reference lists everything else is built on |
| Configuration | Company profile, numbering, email templates, custom fields, users and access |
Companies
Everything in Fisetra belongs to a company. One account can belong to several companies — useful if you work across a group — but you always work inside one at a time.
You pick your company when you sign in, and you can switch at any time from the user menu in the top right. Your permissions, your data and even the logo you see are all specific to the company you are currently in.
See Getting started for signing in and choosing a company.
Who can do what
Fisetra does not have a fixed list of roles. Your company defines its own roles, and each role is a set of individual capabilities — "can create movement documents", "can edit the company profile", and so on. Two companies using Fisetra can have completely different roles with the same names.
This has two practical effects:
- You only see what you can use. Menu entries, buttons and even tabs on the asset detail page are hidden when your role does not include them. If a screen described in this guide is not in your menu, your role does not include it — ask your administrator.
- Capability and visibility are separate. Your role decides what you can do. A separate setting decides which assets you can see, based on the locations, departments and categories you are assigned to.
WARNING
A new user who has not been assigned any location, department or category will see an empty asset list, even with a generous role. This is the single most common cause of "Fisetra looks empty" and is fixed by your administrator, not by you.
Both are explained in Users and access.
The document flow
Every transaction document — an addition, a movement, a disposal, a stock opname — moves through the same states.
- Create the document and add its assets
- Submit it for approval
- An approver approves or asks for a fix
- Approved: the asset register updates
| Status | What it means |
|---|---|
DRAFT | Being prepared. Still editable, and the only status that can be voided |
PENDING | Waiting for approval. No longer editable |
APPROVED | Approved. The change has been written to the asset register |
VOID | Cancelled before submission. Nothing was changed |
Two details are worth knowing early, because they surprise people:
- A rejected document comes back to you as a draft. It does not sit in a "rejected" state. You edit it and send it again with Confirm Fix.
- Only a draft can be voided. Once a document is pending, you cannot cancel it yourself — an approver has to reject it first.
The full explanation lives in Document basics, and every transaction chapter links back to it rather than repeating it.
Working without an account
Some people never sign in to Fisetra at all. Approvers, maintenance contacts and the people who report on asset condition can receive an email with a secure link that opens a single page where they do their one task and nothing else.
That link is personal and single-use. See Approvals and Self-Monitoring.
Where to go next
| If you are | Start with |
|---|---|
| New to Fisetra | Getting started, then Navigating Fisetra |
| Setting up a new company | Master data, then Company configuration and Users and access |
| Recording assets day to day | Managing assets and Document basics |
| Approving other people's work | Approvals |
| Stuck | Troubleshooting and the Glossary |