Glossary

Terms as Fisetra uses them. Where a word has a specific meaning here that differs from everyday use, that is noted.

A

Accessory — A component that belongs with an asset but is not tracked separately, such as a charger with a laptop. Something with a life of its own should be a child asset instead. See Managing assets.

Approval flow — The sequence of steps a document type must pass through before it is approved. Configured per document type. See Approvals.

Approver group — A set of people any one of whom can approve on the group's behalf. More robust than naming an individual.

APPROVED — A document has passed every approval step and its change has been applied to the asset register.

Asset — Anything your company tracks in Fisetra.

Asset Addition — The document type that registers new assets. See Asset addition.

Asset Changes — The document type that corrects or updates existing assets. See Asset changes.

Asset Movement — The document type that records assets moving location, department or responsible person. See Asset movement.

B

Barcode — The code on an asset's physical label, used when scanning.

Book value — What an asset is worth now: its acquisition value less accumulated depreciation. See Depreciation.

C

Capitalization — Adding later spend to an asset's value rather than treating it as an expense. Replaces the older term revaluation. See Asset capitalization.

Carbon Copy — People notified when a document completes. They are not approvers and cannot approve or reject.

Category — What kind of thing an asset is. A tree, so categories nest. Also one of the three axes controlling asset visibility.

Child asset — An asset registered beneath another, with its own record, history and depreciation.

Company — The tenant everything belongs to. One account can belong to several; you work in one at a time.

COMPLETE — A Stock Opname status marking the end of field counting.

Custom field — An extra field your company defines for information Fisetra does not hold by default. See Company configuration.

D

Declining balance — A depreciation method charging a percentage of remaining value, so more early and less later.

Department — The organisational unit responsible for an asset. Also one of the three visibility axes.

Depreciation — Spreading an asset's cost across its working life.

Disposal — Taking an asset out of active service. It is marked disposed, not deleted, and can be restored. See Asset disposal.

Document — The record of a proposed change to assets. Every asset change is made through one.

Document Confirmation — The action that submits a document for approval.

DRAFT — A document being prepared. Editable, and the only status that can be voided. Also where a rejected document returns to.

E

Employee / Asset User — A person an asset can be assigned to. Not the same as a Fisetra login — someone can hold assets without an account.

Event — A maintenance plan for an asset, which generates instances.

F

Fiscal / Commercial — The two depreciation types, letting one asset be depreciated one way for tax and another for management reporting.

I

Instance — One actual occurrence of a maintenance event, on a date, with its own status.

L

Location — Where an asset physically is. A tree, so locations nest. Also one of the three visibility axes.

M

Maintenance — Planned and unplanned work on assets. See Maintenance.

Master data — The reference lists everything else is built from. See Master data.

N

NOT_STARTED / IN_PROGRESS / COMPLETED — The statuses of maintenance instances and Self-Monitoring occurrences.

O

Occurrence — One round of a Self-Monitoring campaign. Only one per campaign is IN_PROGRESS at a time.

P

PENDING — A document submitted and awaiting approval. No longer editable.

Public link — A personal, single-use link letting someone approve, confirm maintenance or report condition without signing in. Never forward one.

R

Recurrence — A repeat pattern used by maintenance and Self-Monitoring.

Reconciliation — Resolving a Stock Opname difference and recording the decision. See Stock Opname.

Rejected — An approver's decision to send a document back. Note there is no rejected status — the document returns to its creator as a DRAFT, to be resubmitted with Confirm Fix.

Residual value — What an asset is expected to be worth at the end of its useful life.

Reverse Disposal — Restoring a disposed asset to active service. See Reverse disposal.

Role — A named set of capabilities, defined by your company. Fisetra has no built-in roles. See Users and access.

Running number — Fisetra's automatic code generation for documents, assets and some master data.

S

Self-Monitoring — Periodically asking the people who hold assets to report their condition, through an email link. See Self-Monitoring.

Status — Ambiguous by context. On an asset it is the condition, from your master data. On a document it is where it sits in the approval lifecycle.

Step — One stage of an approval flow, with its own approvers. Steps run in sequence.

Stock Opname — The physical count of assets, compared against the register. This is the label in both English and Indonesian. See Stock Opname.

Straight-line — A depreciation method charging the same amount every period.

Sub-asset — An asset created beneath a main asset by capitalization.

U

Useful life — How long an asset is expected to serve, and the period depreciation is spread over.

V

Visibility — Which assets you can see, from your location, department and category assignments. Separate from your role, and combined with and.

VOID — A document cancelled before submission. Only a DRAFT can be voided, and voiding changes nothing on the asset register.