Asset changes

Transaction → Asset Changes updates assets that are already registered. A typo in a name, a corrected purchase value, a new custom field value, a replaced photograph — anything that is not a physical move, a disposal or a capitalization.

Changes go through a document rather than being typed straight onto the asset, so every correction is approved and recorded. Asset values are financial records, and a silent edit would leave no trace of who changed what.

The lifecycle, submitting, fixing and voiding are in Document basics.

When to use a different document

You want to	Use
Change location, department or responsible person	Asset movement
Take an asset out of service	Asset disposal
Add cost to an asset's book value	Asset capitalization
Correct anything else	Asset Changes — this chapter

The distinction between a change and a movement is worth remembering: correcting a location that was recorded wrongly is a change, but recording that the asset has physically moved is a movement. Both end with a different location on the asset; only one of them means the asset went anywhere.

What can be changed

Type	Covers
General	Name, description, status, responsible person
Custom Field	Your company's own extra fields
Location	The recorded location
Purchase	Acquisition value, purchase date, depreciation start date, useful life
Image	The asset photograph
Attachment	Adding or removing asset attachments
Accessories	Adding or removing accessories

One document can carry several assets and several change types.

WARNING

Changing Purchase values changes what depreciation is calculated from. If the asset has already been depreciated, review it afterwards — see Depreciation.

Create the document

1. Open Transaction → Asset Changes and select the create button.
2. Fill in the header — its title and the department and category context.
3. Save. The number is generated and the status is DRAFT.

Record the changes

1. On the Asset List tab, add the assets you want to change.
2. For each asset, choose the change type and enter the new values.
3. Fisetra keeps the existing value alongside the new one, so approvers can see exactly what is being proposed.
4. Repeat for each asset.

Showing both values is what makes the approval meaningful — an approver seeing only the new value has no way to judge whether the change is reasonable.

Attachments and Carbon Copy

Attach whatever justifies the change — a corrected invoice, a valuation, an email authorising it — on the Attachment tab. Add anyone who needs to know on Carbon Copy.

Submit and approve

Select Document Confirmation. The document becomes PENDING and approvers are notified.

On approval the new values are written to each asset, and each asset gets a history entry recording the old value, the new value and this document. The old value is never lost — it stays visible on the asset's History tab.

If the document is rejected it returns to you as a DRAFT; fix it and use Confirm Fix.

Common problems

Problem	Why	What to do
An asset cannot be added	It is disposed, or outside your visibility, or locked by an active Stock Opname	Check the asset's status and your assignments
A field is not offered	It belongs to a different change type, or to a different document type	Check the table above
A custom field is missing	It has not been defined for your company	See Company configuration
Depreciation looks wrong after approval	The basis changed	Review the asset in Depreciation
The change was approved but nothing looks different	The change was on a tab you are not looking at	Check the asset's History tab to see what was applied